Customer Invoicing and Receipting
Bill all customers on a timely basis, filing copies as per documented procedures
Ensure any stock alerts regarding low stock levels are notified to stock management immediately
Process all online orders received
Record customer payments and prepare daily banking
Issue customer statements on a monthly basis
Supplier Payments and Expenses
Collate supplier invoices into weekly and monthly payment runs, streamlining payment processes wherever possible.
Ensure all supplier bills are appropriately authorised for payment, and process payments when authorised.
Record supplier payments and office expenses in MYOB/QuickBooks accounting software, coding to appropriate accounts.
Answering telephone when required
Welcoming clients Making appointments for clients
Report to partners on a monthly basis as regards overdue accounts.
Ensure account statements are sent to all clients with an outstanding balance at least once a month.
Chase up overdue accounts via phone, letter and email.
Document all account chasing activities in a manner that can be readily accessed and viewed by other staff.
Reconciliations of Key Accounts
Reconcile all bank accounts on a fortnightly basis.
Reconcile all loan accounts on at least a quarterly basis.
Processing of Payroll
Maintain confidential records for all employees, including employment declarations.
Process employee pays.
Distribute pay advices to employees.
Track employee leave accruals.
Reconcile and make monthly PAYG payments.
Reconcile and make monthly superannuation payments.
Reconcile and prepare payment summaries at end of year.
Process end-of-year payroll in QuickBooks, with assistance if required, archiving payroll records.
Budgets and Financial Statements
Assist in preparing annual budgets and entering these into QuickBooks company file.
Make end-of-month journals as required
Prepare draft monthly financial statements and email to Accounts Supervisor.
Provide additional reports to partners as required
Work with Accounts Supervisor to review figures and provide information as requested.
Liaise with IT Support to ensure QuickBooks Company files (both current and archived) are backed up offsite at least once a week.
Maintain a subscription to QuickBooks software, and update software on an annual basis.
Self-directed, highly motivated, reliable
At least 3 years experience using QuickBooks accounting software
Formal qualifications in accounting or bookkeeping
Experience processing payroll transactions
Typing speed minimum 40 words per minute
Ability to Demonstrated Leadership in driving small and medium-scale projects
Bachelor's Degree or equivalent experience