Key Job Responsibilities
Provide an effective document control service to ensure all documentation including CAD Drawings and minor project supporting documents, that forms part of the Contract is drafted, reviewed, approved and issued in accordance with company procedures, and available to the intended document users
Administrate the back office functions of Q-Pulse; Processing change requests, maintaining user groups, assuring system operability and identification of potential system improvements.
Provides administrative support to the departmental document control champions
Provide training to contract in relation to Q-Pulse usage
Proofreading of new documents
Retrieve/upload documents from Q Pulse upon request.
Propose changes to systems and processes to ensure an effective and efficient document control procedure
Removal and archiving of de-activated documents
Maintaining review histories for documents
Support the audit of document control procedures
Co-ordinates with all stakeholders to ensure their requirements are fully met
Maintain records of access and security rights
Ensure the format and presentation of all internal documentation is consistent with corporate requirements
Maintain a library of all internal documents comprising / required by contract and external documents which affect activities including all relevant GCAA Civil Aviation Regulations.
Coordinate the review of new or changed external documents with relevant managers to ensure any requirements are taken into account
Facilitate document champion meetings
Perform and carry out other duties as instructed / directed by Senior Assurance Executive.