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Secretary Job
Posted date [12-Apr-2017]  (ID: 9592)


The Secretary is responsible on a daily basis for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to the Executive Directors. The Office Coordinator is a member of the administrative team, which includes the Executive Directors, Finance and HR Manager, and the IT Manager. The administrative team works together to provide high quality and timely support to the work of the organization.

Responsibilities Include:

· Present a professional, welcoming first contact to visitors, directors, staff, etc. - by phone, in person, and ;


· Maintain hard copies and electronic files for the projects and ensure up to date files, and ensure its proper organization to be able to provide swiftly upon request.
· Prepare projects submittal documents as directed by the project manager/engineer.
· Responsible for travel arrangements for management, directors, and staff Coordinate and process incoming and outgoing, internal and external mail daily.
· Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing refreshments and supplies, copying + faxing.
· Check and sign for all deliveries and inform relevant employees for the collection without any delays.
· Coordinating and arranging office driver movements as per the requirements.
Skills
The successful candidate has superior organizational skills, is self-motivated, resourceful, proactive, helpful, can-do attitude, detail-oriented, and energetic.
Must be a team player and have outstanding writing, editing, data entry, and proofreading skills.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple tasks are essential. Must be proficient in Microsoft Office and be a quick study on new computer programs.
Post Details
Job Title Secretary
Description The Secretary is responsible on a daily basis for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to the Executive Directors. The Office Coordinator is a member of the administrative team, which includes the Executive Directors, Finance and HR Manager, and the IT Manager. The administrative team works together to provide high quality and timely support to the work of the organization.

Responsibilities Include:

· Present a professional, welcoming first contact to visitors, directors, staff, etc. - by phone, in person, and ;


· Maintain hard copies and electronic files for the projects and ensure up to date files, and ensure its proper organization to be able to provide swiftly upon request.
· Prepare projects submittal documents as directed by the project manager/engineer.
· Responsible for travel arrangements for management, directors, and staff Coordinate and process incoming and outgoing, internal and external mail daily.
· Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing refreshments and supplies, copying + faxing.
· Check and sign for all deliveries and inform relevant employees for the collection without any delays.
· Coordinating and arranging office driver movements as per the requirements.
Skills
The successful candidate has superior organizational skills, is self-motivated, resourceful, proactive, helpful, can-do attitude, detail-oriented, and energetic.
Must be a team player and have outstanding writing, editing, data entry, and proofreading skills.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple tasks are essential. Must be proficient in Microsoft Office and be a quick study on new computer programs.
Job Start Date 01/05/2017
Salary Offered 4000-5000
Number of Vacancies 1
Location Job Location -> UAE Dubai
Location City Dubai
    
Desired Candidate's Profile
Nationality
Candidate Current Location Job Location -> UAE
Work Experience 3-6 Years
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Engineering
Job Function Job Functions -> Secretary-Executive Assistant
Employers Details
Company A reputable company
Email career(at)econstruct.ae


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