Administrative Assistant Job Vacancy in UAE Dubai
Posted date [14-Mar-2018]  (ID: 12839)



Position Purpose


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects

Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.

Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records.
Responsible for the coding of invoices/expenses and Harvest inputs.
Generation of specific reports and administrative tasks as required by the Finance Manager
Participate in the development and implementation of new standard operating procedures.
Assisting in a variety of projects to improve and develop the financial reporting process.
Additional duties as required.
HR
Assist HR Manager as required including the scheduling of local interviews for MENA Director and Global Head of Consulting.
Book meeting rooms accordingly for the interviews.
Support HR Head Office in contacting, following up with local candidates as required.
Confidential filing and management of local staff files and visas.
Additional duties as required.
Relationships
Close working relationship with the UAE team and HQ.
Communication with external parties
Special Skills and Knowledge
Fluency in written and spoken English.
Well organized with numeracy and analytical skills.
Attention to detail with methodical thinking.
Inter-personal skills.
Strong communication and writing skills.
Flexible and pro-active attitude.
Strong competency in Excel, PowerPoint and the full MS Office Suite
Competencies
Teamwork.
Personal organization.
Concern for order and quality.
Application of job knowledge.
Knowledge and information Management.

Educational Background and Experience
2 years working experience in Office administration.
Experience in bookkeeping and understanding of double entry.
Ability to work to and meet deadlines.
Experience using Accounts IQ (or similar Accounting Software) an advantage but not essential.
Maturity, autonomy and rigor in work.
Capacity to coordinate multiple and varied tasks and deliver timely and quality work.
Self-motivated with excellent initiative.
Excellent organizational and multitasking skills.
Post Details
Job Title Administrative Assistant
Description Position Purpose


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects

Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.

Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records.
Responsible for the coding of invoices/expenses and Harvest inputs.
Generation of specific reports and administrative tasks as required by the Finance Manager
Participate in the development and implementation of new standard operating procedures.
Assisting in a variety of projects to improve and develop the financial reporting process.
Additional duties as required.
HR
Assist HR Manager as required including the scheduling of local interviews for MENA Director and Global Head of Consulting.
Book meeting rooms accordingly for the interviews.
Support HR Head Office in contacting, following up with local candidates as required.
Confidential filing and management of local staff files and visas.
Additional duties as required.
Relationships
Close working relationship with the UAE team and HQ.
Communication with external parties
Special Skills and Knowledge
Fluency in written and spoken English.
Well organized with numeracy and analytical skills.
Attention to detail with methodical thinking.
Inter-personal skills.
Strong communication and writing skills.
Flexible and pro-active attitude.
Strong competency in Excel, PowerPoint and the full MS Office Suite
Competencies
Teamwork.
Personal organization.
Concern for order and quality.
Application of job knowledge.
Knowledge and information Management.

Educational Background and Experience
2 years working experience in Office administration.
Experience in bookkeeping and understanding of double entry.
Ability to work to and meet deadlines.
Experience using Accounts IQ (or similar Accounting Software) an advantage but not essential.
Maturity, autonomy and rigor in work.
Capacity to coordinate multiple and varied tasks and deliver timely and quality work.
Self-motivated with excellent initiative.
Excellent organizational and multitasking skills.
Job Start Date immediate
Number of Vacancies 1
Location Job Location -> UAE Dubai
    
Desired Candidate's Profile
Nationality
Candidate Current Location Job Location -> UAE Dubai
Work Experience 1-2 Years
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Hospital & Health Care
Job Function Job Functions -> Administrative
Employers Details
Company Axios International
Contact Person Michael McDonnell