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Administrative Services Officer II
Posted date [13-Dec-2016]  (ID: 8783)
History[edit]
Background[edit]
The SIS had previously been based at Century House, a 22-storey office block on Westminster Bridge Road, Lambeth, near Waterloo Station.[5] The location of the headquarters was classified information, though the Daily Telegraph reported that it was 'London's worst-kept secret, known only to every taxi driver, tourist guide and KGB agent'.[7] Century House was described as "irredeemably insecure" in a 1985 National Audit Office (NAO) report with security concerns raised in a survey; the building was made largely of glass, and had a petrol station at its base.[7][8] Security concerns combined with the remaining short leasehold and cost of modernising the building were important factors in moving to a new headquarters.[7]

Design and construction[edit]
The site on which the SIS building stands had been the location of the Vauxhall Pleasure Gardens in the 19th century.[9] Several industrial buildings were subsequently built on the site after the demolition of the pleasure gardens in the 1850s, including a glass factory, a vinegar works and a gin distillery.[9] Archeological excavation of the site during building found the remains of seventeenth century glass kilns, as well as barge houses and an inn called The Vine. Evidence was also found for a river wall on the site.[9]

In 1983 the site was bought by property developers Regalian Properties.[9] A competition to develop the site was won by architect Terry Farrell, with an urban village as Farrell's original proposal.[9] A scheme of office blocks was subsequently developed for the site, with a government agency as their occupier. The building had been sold for 130 million in 1989, with construction planned to take three years, built by John Laing.[9] SIS ultimately became the occupiers of the building.[9] Farrell's design for the SIS building was influenced by 1930s industrial modernist architecture such as Bankside and Battersea Power Stations and Mayan and Aztec religious temples.[9]...


The Administrative Services Officer II performs a wide variety of professional level administrative support duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects; performs related duties as assigned. The incumbent may be assigned to any administrative and/or operational area of the Sacramento Superior Court


Distinguishing Characteristics:
The Administrative Services Officer II is the advanced journey level or specialist class in the Administrative Services Officer series. Incumbents report to a Director or designee. Incumbents in these positions perform a wide variety of assignments, representing the division independently within specific assignments, subject to general supervision, depending on assignment. Duties are performed in the Court's administrative and/or operational divisions. Typical assignment is either as a team leader or specialist.



The Administrative Services Officer II may provide work direction to one or more technical or clerical staff, or may provide work direction to subordinate administrative personnel, or may work independently. Emphasis of duties is on several major administrative activities including assisting in preparation and monitoring of the division budget and other fiscal matters; policies and procedures; facilities management; systems; collections; grants development; equipment and supplies; personnel; and special projects.



This class is distinguished from the Administrative Service Officer I by the duties and responsibilities above the journey level and the requirement for performing assigned duties with only general supervision.



Positions assigned to the Administrative Services Officer series are designed to perform the full range and a wide variety of administrative support services. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas to provide administrative support.


Examples of Duties:
(Note: The following duties are performed by most incumbents, but other related duties may also be performed; not all duties listed are necessarily performed by each individual.)



Plans, organizes and conducts administrative studies, including improvement projects of court-wide significance or specific to a court division; conducts, directs or participates in studies of new and existing programs and special projects to determine feasibility, resolves problems, including organizational, technical and fiscal research and analysis; consults with division staff and staff of other divisions and agencies; develops recommendations; and implements and monitors changes.


Assists in the management of the division by evaluating existing and proposed organizational policies and procedures.


Reviews, analyzes, and recommends management organizational policies and procedures for division operations; participates in the development of new or revised programs, systems, procedures, and methods of operations; consults with and advises division personnel; makes recommendations; reviews and evaluates the implementation of changes.


Identifies court programs that can be enhanced by grant funding, and prepares grant proposals.


Reviews existing and proposed local, State and Federal legislation for impact on the Court's activities; prepares analyses and monitors the effectiveness and results of new initiatives; consults with division personnel; develops recommendations; and prepares proposed changes.


Prepares, directs and participates in the preparation of the Court's annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intra-division requests and sub-budgets; recommendations on allocations of funds and personnel; review and consultation with division management staff; final budget preparation; and presentations to the Court Executive staff.


Analyzes and evaluates requests from division personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other division personnel and other divisions; makes recommendations; and obtains final approval for changes.


Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others.


Represents the Court in management, fiscal, program and personnel matters to the various management staff, other agencies and offices.


Trains and arranges for training of division personnel in such subjects as coordinated computer systems, supervisory and management methods, and new office procedures.

Provides work direction to clerical and technical staff, directly or through supervisors or lead workers.


Responds to requests from the public and other governmental and private entities for organizational, technical, operational and administrative information about the division.


Represents the division on committees and task forces for the development, scheduling, implementation and monitoring of programs and projects that impact several or all Court divisions, or that require coordination between the Court and other public and private entities.

Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; prepares correspondence and other written materials.


Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; and monitors expenditures.


Coordinates compliance with Court safety procedures between division staff and safety personnel.
Knowledge of:



Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.




Ability to:



Perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; provide lead direction to subordinate administrative staff; supervise and provide work direction to clerical and technical personnel; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public; write clear and concise reports and correspondence; make effective presentations of conclusions and recommendations orally and in writing.


Minimum Qualifications:
EITHER I

Experience: Two (2) years of experience in the class of Administrative Services Officer I in the Sacramento Superior Court or comparable class in government service.



OR II
Education: Bachelor's degree from an accredited college or university in public administration, business or a closely related field.

-And-

Experience: Three (3) years of professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources.

Substitution: Four (4) years of additional professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources may be substituted for the Bachelor's degree.



OR III
Education: Bachelor's degree from an accredited college or university in public administration, business or a closely related field.

-And-

Experience: Four (4) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant, deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position.

Substitution: Four (4) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant,deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position may be substituted for the Bachelor's degree.
Post Details
Job Title Administrative Services Officer II
Description The Administrative Services Officer II performs a wide variety of professional level administrative support duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects; performs related duties as assigned. The incumbent may be assigned to any administrative and/or operational area of the Sacramento Superior Court


Distinguishing Characteristics:
The Administrative Services Officer II is the advanced journey level or specialist class in the Administrative Services Officer series. Incumbents report to a Director or designee. Incumbents in these positions perform a wide variety of assignments, representing the division independently within specific assignments, subject to general supervision, depending on assignment. Duties are performed in the Court's administrative and/or operational divisions. Typical assignment is either as a team leader or specialist.



The Administrative Services Officer II may provide work direction to one or more technical or clerical staff, or may provide work direction to subordinate administrative personnel, or may work independently. Emphasis of duties is on several major administrative activities including assisting in preparation and monitoring of the division budget and other fiscal matters; policies and procedures; facilities management; systems; collections; grants development; equipment and supplies; personnel; and special projects.



This class is distinguished from the Administrative Service Officer I by the duties and responsibilities above the journey level and the requirement for performing assigned duties with only general supervision.



Positions assigned to the Administrative Services Officer series are designed to perform the full range and a wide variety of administrative support services. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas to provide administrative support.


Examples of Duties:
(Note: The following duties are performed by most incumbents, but other related duties may also be performed; not all duties listed are necessarily performed by each individual.)



Plans, organizes and conducts administrative studies, including improvement projects of court-wide significance or specific to a court division; conducts, directs or participates in studies of new and existing programs and special projects to determine feasibility, resolves problems, including organizational, technical and fiscal research and analysis; consults with division staff and staff of other divisions and agencies; develops recommendations; and implements and monitors changes.


Assists in the management of the division by evaluating existing and proposed organizational policies and procedures.


Reviews, analyzes, and recommends management organizational policies and procedures for division operations; participates in the development of new or revised programs, systems, procedures, and methods of operations; consults with and advises division personnel; makes recommendations; reviews and evaluates the implementation of changes.


Identifies court programs that can be enhanced by grant funding, and prepares grant proposals.


Reviews existing and proposed local, State and Federal legislation for impact on the Court's activities; prepares analyses and monitors the effectiveness and results of new initiatives; consults with division personnel; develops recommendations; and prepares proposed changes.


Prepares, directs and participates in the preparation of the Court's annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intra-division requests and sub-budgets; recommendations on allocations of funds and personnel; review and consultation with division management staff; final budget preparation; and presentations to the Court Executive staff.


Analyzes and evaluates requests from division personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other division personnel and other divisions; makes recommendations; and obtains final approval for changes.


Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others.


Represents the Court in management, fiscal, program and personnel matters to the various management staff, other agencies and offices.


Trains and arranges for training of division personnel in such subjects as coordinated computer systems, supervisory and management methods, and new office procedures.

Provides work direction to clerical and technical staff, directly or through supervisors or lead workers.


Responds to requests from the public and other governmental and private entities for organizational, technical, operational and administrative information about the division.


Represents the division on committees and task forces for the development, scheduling, implementation and monitoring of programs and projects that impact several or all Court divisions, or that require coordination between the Court and other public and private entities.

Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; prepares correspondence and other written materials.


Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; and monitors expenditures.


Coordinates compliance with Court safety procedures between division staff and safety personnel.
Knowledge of:



Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.




Ability to:



Perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; provide lead direction to subordinate administrative staff; supervise and provide work direction to clerical and technical personnel; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public; write clear and concise reports and correspondence; make effective presentations of conclusions and recommendations orally and in writing.


Minimum Qualifications:
EITHER I

Experience: Two (2) years of experience in the class of Administrative Services Officer I in the Sacramento Superior Court or comparable class in government service.



OR II
Education: Bachelor's degree from an accredited college or university in public administration, business or a closely related field.

-And-

Experience: Three (3) years of professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources.

Substitution: Four (4) years of additional professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources may be substituted for the Bachelor's degree.



OR III
Education: Bachelor's degree from an accredited college or university in public administration, business or a closely related field.

-And-

Experience: Four (4) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant, deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position.

Substitution: Four (4) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant,deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position may be substituted for the Bachelor's degree.
Job Start Date 30/01/2017
Salary Offered 3500 GBP
Number of Vacancies 50
Location Job Location -> Egypt
Location City London
    
Desired Candidate's Profile
Gender No Preference
Nationality Nationality -> No Preference
Candidate Current Location Job Location -> Egypt
Work Experience 3-6 Years
Candidate Profile Description Knowledge of:



Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.






Ability to:



Perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; provide lead direction to subordinate administrative staff; supervise and provide work direction to clerical and technical personnel; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public; write clear and concise reports and correspondence; make effective presentations of conclusions and recommendations orally and in writing.




Typical Physical Requirements:
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copier and fax.


Typical Working Conditions:
Work is performed in an office environment; continuous contact with other staff and the public.


Other Requirements:
Must be able to pass a criminal history information background check.
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Government Relations
Job Function Job Functions -> Administrative Support
Employers Details
Company British Intelligence.
Contact Person Alex Hopkins
Designation HR Manager
Telephone 009447031957616
Email alexhopkins(at)britishintelligence.co.uk

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