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Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment.
Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
Conduct extensive online and off-line research as requested.
Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
Prepare various materials when requested, using PowerPoint, Word, and Excel.
Prepare expense reports.