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Administrative Assistant Job
Posted date [08-Dec-2014]  (ID: 1825)
B&Ts Middle East head office is based in Dubai. Our affiliate German company, B&T Brands and Trade Services GmbH, is based in Munich, Germany. B&T Brands and Trade Services connects European brands and local store operators within the MENA region. We offer high quality services to both, our local partners as well as our European suppliers. Hence, we generate and monitor those relationships in a suitable and ongoing manner....
This post has expired! It was posted more than 365 days ago.


PURPOSE OF THE POSITION
Supportive assistance during maternity leave.
The Assistant is responsible for providing secretarial, administrative and clerical support in order to ensure that services are provided in an effective and efficient manner.

SCOPE
The Assistant reports to the Manager and is responsible for providing secretarial and clerical services for the CEO and GM.

RESPONSIBILITIES

1. Provide office support services in order to ensure efficiency and effectiveness within the small organization.

Main Activities
- Undertake general administrative duties such as filing, photocopying, scanning, archiving, sending couriers, ordering stationery and pantry supplies, cheque disbursement, collection and encashment, deposit at bank, mail retrievals at post office, etc.
- Organize business travel, both national and international along with accommodation, if required
- Assist in handling financial related correspondence
- Maintain internal systems for expenses, i.e. payment vouchers, petty cash, receipts; and inventory of office supplies
- Maintain of contacts on Customer Relationship Management system, i.e. and B&T database
- Arrange internal and external meetings and conference calls
- Assist in research matters
- Support in data reporting and presentation administration
- Receive, direct and relay telephone messages and email messages
- Direct the general public to the appropriate staff member
- Respond to public inquiries
- Meet and greet clients and visitors

2. Provide support to the CEO and MD

Main Activities
- Assist the CEO and MD as requested
- Provide administrative services for the CEO and MD
Post Details
Job Title Administrative Assistant
Description PURPOSE OF THE POSITION
Supportive assistance during maternity leave.
The Assistant is responsible for providing secretarial, administrative and clerical support in order to ensure that services are provided in an effective and efficient manner.

SCOPE
The Assistant reports to the Manager and is responsible for providing secretarial and clerical services for the CEO and GM.

RESPONSIBILITIES

1. Provide office support services in order to ensure efficiency and effectiveness within the small organization.

Main Activities
- Undertake general administrative duties such as filing, photocopying, scanning, archiving, sending couriers, ordering stationery and pantry supplies, cheque disbursement, collection and encashment, deposit at bank, mail retrievals at post office, etc.
- Organize business travel, both national and international along with accommodation, if required
- Assist in handling financial related correspondence
- Maintain internal systems for expenses, i.e. payment vouchers, petty cash, receipts; and inventory of office supplies
- Maintain of contacts on Customer Relationship Management system, i.e. and B&T database
- Arrange internal and external meetings and conference calls
- Assist in research matters
- Support in data reporting and presentation administration
- Receive, direct and relay telephone messages and email messages
- Direct the general public to the appropriate staff member
- Respond to public inquiries
- Meet and greet clients and visitors

2. Provide support to the CEO and MD

Main Activities
- Assist the CEO and MD as requested
- Provide administrative services for the CEO and MD
Job Start Date 01-02-2015
Salary Offered 3,500 AED
Number of Vacancies 1
Location Job Location -> UAE Dubai
Location City Jumeirah Lakes Towers
    
Desired Candidate's Profile
Gender No Preference
Nationality Nationality -> No Preference
Candidate Current Location Job Location -> UAE Dubai
Work Experience 1-2 Years
Candidate Profile Description - Previous experience in Admin Support Role
- Excellent organization skills
- Analytic and problem solving skills
- Must have good knowledge in handling client accounts as per client requirement
- Excellent communication skills, both written and spoken
- Work well independently or as part of a team
- Working experience of MS Windows/Word/Excel/PPT
- Driving License would be an added advantage
- Must be on husbands visa, fathers visa or wifes visa
Job Classification
Job Type Job Type -> Part-time & Full-time
Industry Type Job Industry -> Management Consulting
Job Function Job Functions -> Administrative Support
Employers Details
Company Brands and Trade Services


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