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EXECUTIVE SECRETARY Job
Posted date [02-Mar-2015]  (ID: 2302)
This post has expired! It was posted more than 365 days ago.


multi-national Oil & Gas Engineering & Contracting company in Jebel Ali Free Zone looking for a smart Executive Secretary, with excellent English language skills (written and spoken), MS office skills and very good typing speed.

OIL & GAS company experience is a MUST.

Duties and Responsibilities
Composing and drafting of correspondences (emails, faxes, letters), without any supervision
Ability to prepare minutes of meeting.
Communicate on behalf of the Line Manager and other employees of the Company as and when required
Research, prioritize, and follow up on incoming issues and concerns addressed to the Line manager, including those of sensitive and confidential nature.
Manage company emails by screening all incoming and outgoing emails, flagging important correspondences to the Managing Directors attention, and archiving the company emails account in a timely manner.
Various administrative tasks, including managing calendar of appointments; completing expense claims; arranging detailed travel plans, itineraries, and agendas; and filing official documents of the company.
Handle matters expeditiously and proactively and follow-through on tasks to successful completion, often with deadline pressures
Assist other managers and other special guests of the Line Manager with their travel arrangements and hotel accommodation when required.
Maintain discretion and confidentiality
Post Details
Job Title EXECUTIVE SECRETARY
Description multi-national Oil & Gas Engineering & Contracting company in Jebel Ali Free Zone looking for a smart Executive Secretary, with excellent English language skills (written and spoken), MS office skills and very good typing speed.

OIL & GAS company experience is a MUST.

Duties and Responsibilities
Composing and drafting of correspondences (emails, faxes, letters), without any supervision
Ability to prepare minutes of meeting.
Communicate on behalf of the Line Manager and other employees of the Company as and when required
Research, prioritize, and follow up on incoming issues and concerns addressed to the Line manager, including those of sensitive and confidential nature.
Manage company emails by screening all incoming and outgoing emails, flagging important correspondences to the Managing Directors attention, and archiving the company emails account in a timely manner.
Various administrative tasks, including managing calendar of appointments; completing expense claims; arranging detailed travel plans, itineraries, and agendas; and filing official documents of the company.
Handle matters expeditiously and proactively and follow-through on tasks to successful completion, often with deadline pressures
Assist other managers and other special guests of the Line Manager with their travel arrangements and hotel accommodation when required.
Maintain discretion and confidentiality
Number of Vacancies 2
Location Job Location -> UAE Dubai
    
Desired Candidate's Profile
Gender Female
Nationality Nationality -> Philippines
Candidate Current Location
Work Experience 3-6 Years
Candidate Profile Description EXECUTIVE SECRETARY - Number of Vacancy: 2 vacant positions

The Executive Secretary provides direct and one-on-one administrative support to the line Manager.
The Executive Secretary serves as a primary point of contact for internal and external clients on all matters pertaining to the Office of the line Manager

Basic Requirements:

1. Very good Communication Skills
2. English Language (Spoken and Written):-
(Any rating less than 6 out 10 (Ten considered the highest) shall not be entertained.
This shall be verified with an on line test.
3. MS office Skills
(Any rating less than 7 out 10 (Ten considered the highest) shall not be entertained.
This shall be verified with an on line test.
4. Oil and Gas experience is a must
5. Excellent Typing seed. This shall be verified with an on line test.
6. Full time job and working hours are flexible
7. Working days are 5.5
8. Company location: Jebel Ali Free Zone UAE
9. Package: Negotiable
10. Notice period accepted: not more than 30 days
11. Must be based in UAE
12. At least two to three years experience in the same post

Essential Duties and Responsibilities

яз Composing, drafting and preparing correspondences (emails, faxes, letters..) without assistance
яз Ability to prepare minutes of meeting un assisted
яз Communicate on behalf of the line manager, and other employees of the Company when required.
яз Research, prioritize, and follow up on incoming issues and concerns addressed to the line manager, including those of sensitive and confidential nature.
яз Manage the main company email by screening all incoming and outgoing emails of the company, flagging important correspondences to the Managing Directors attention, and archiving the company email account in a timely manner.
яз Complete a broad variety of administrative tasks, including managing calendar of appointments; completing expense claims; arranging detailed travel plans, itineraries, and agendas; and filing official documents of the company
яз Handle matters expeditiously and proactively and follow-through on tasks to successful completion, often with deadline pressures
яз Assist other managers and other special guests of the Line Manager with their travel arrangements and hotel accommodation when required
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Oil & Energy
Job Function Job Functions -> Executive Support
Employers Details
Company STRIDE DUBAI
Contact Person MOHAN
Telephone 00971554252718
Email CVSTRIDE(at)GMAIL.COM


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