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multi-national Oil & Gas Engineering & Contracting company in Jebel Ali Free Zone looking for a smart Executive Secretary, with excellent English language skills (written and spoken), MS office skills and very good typing speed.
OIL & GAS company experience is a MUST.
Duties and Responsibilities
Composing and drafting of correspondences (emails, faxes, letters), without any supervision
Ability to prepare minutes of meeting.
Communicate on behalf of the Line Manager and other employees of the Company as and when required
Research, prioritize, and follow up on incoming issues and concerns addressed to the Line manager, including those of sensitive and confidential nature.
Manage company emails by screening all incoming and outgoing emails, flagging important correspondences to the Managing Directors attention, and archiving the company emails account in a timely manner.
Various administrative tasks, including managing calendar of appointments; completing expense claims; arranging detailed travel plans, itineraries, and agendas; and filing official documents of the company.
Handle matters expeditiously and proactively and follow-through on tasks to successful completion, often with deadline pressures
Assist other managers and other special guests of the Line Manager with their travel arrangements and hotel accommodation when required.
Maintain discretion and confidentiality