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PERSONAL ASSISTANT TO THE COO Job
Posted date [25-Mar-2015]  (ID: 2541)
This post has expired! It was posted more than 365 days ago.


PURPOSE
To provide an efficient and responsive administrative, organizational, logistical and service to the COO helping him to manage and prioritise his time on all company and personal related issues.

RESPONSIBILITIES/KEY DUTIES
For COO:
Send Daily reminders to COO meetings and to do list.
Daily routine newspapers, water etc.
Handle COOs personal financial accounts including petty cash, bank deposits and submission of expense reports.
Directs receptionist, office boy and driver for jobs requested by COO.
Schedule meetings on behalf of the COO. Manage calendar, schedule meetings, book appointments and make travel arrangements.
Receive and screen visitors, telephone calls and correspondence directed to the COO.
Ensure that the system records are accurately recorded, cross-checked and updated.
Print, keep and retrieve documents.
Prepares visa application for COO.
Call and schedule applicants for interview.
Perform other duties as required by COO.

For 800 flower:
Prepare and monitor bank statement.
Prepare and submit Payroll to bank.
Book tickets for employees.
Perform other duties as required by shop owner.

For Spark*:
Assist Receptionist in answering telephone calls.
Perform tasks as delegated by COO & Executive Services Manager

For Admind/Areeka/AEON Investment:
Prepares quotation, invoices for Admind.
Monitor and arrange for renewal of tenancy/ license.
Prepare and apply for visas.
Coordinate with governing entities for any changes, amendments on company license.

Others:
Relieves the Receptionist when shes not in.
Assist COOs wife (visa application for her and family, purchases, car servicing etc.) and other tasks as required
Post Details
Job Title PERSONAL ASSISTANT TO THE COO
Description PURPOSE
To provide an efficient and responsive administrative, organizational, logistical and service to the COO helping him to manage and prioritise his time on all company and personal related issues.

RESPONSIBILITIES/KEY DUTIES
For COO:
Send Daily reminders to COO meetings and to do list.
Daily routine newspapers, water etc.
Handle COOs personal financial accounts including petty cash, bank deposits and submission of expense reports.
Directs receptionist, office boy and driver for jobs requested by COO.
Schedule meetings on behalf of the COO. Manage calendar, schedule meetings, book appointments and make travel arrangements.
Receive and screen visitors, telephone calls and correspondence directed to the COO.
Ensure that the system records are accurately recorded, cross-checked and updated.
Print, keep and retrieve documents.
Prepares visa application for COO.
Call and schedule applicants for interview.
Perform other duties as required by COO.

For 800 flower:
Prepare and monitor bank statement.
Prepare and submit Payroll to bank.
Book tickets for employees.
Perform other duties as required by shop owner.

For Spark*:
Assist Receptionist in answering telephone calls.
Perform tasks as delegated by COO & Executive Services Manager

For Admind/Areeka/AEON Investment:
Prepares quotation, invoices for Admind.
Monitor and arrange for renewal of tenancy/ license.
Prepare and apply for visas.
Coordinate with governing entities for any changes, amendments on company license.

Others:
Relieves the Receptionist when shes not in.
Assist COOs wife (visa application for her and family, purchases, car servicing etc.) and other tasks as required
Job Start Date immediate
Salary Offered unspecified
Number of Vacancies 1
Location Job Location -> UAE Dubai
Location City Dubai
    
Desired Candidate's Profile
Gender Female
Nationality
Candidate Current Location Job Location -> UAE Dubai
Work Experience 3-6 Years
Candidate Profile Description -with good pleasing personality
-very keen with the details
-with excellent communication skill both oral and writing
-with at least 2 years experience working as PA or secretary
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Public Relations and Communications
Job Function Job Functions -> Secretary-Executive Assistant
Employers Details
Company PUBLINET ADVERTISING
Contact Person Ariane
Designation HR Manager
Telephone 0043341140


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