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Open Position for PA of Director|Real Estate Job
Posted date [30-Dec-2017]  (ID: 11534)


The role is to provide high quality executive personal assistance and administrative support to the DIRECTOR and, as the Team Coordinator, to provide comprehensive administrative support to ensure the smooth operation of the business.
Duties and Responsibilities
� Support the DIRECTOR to manage workload and activities.
� Co-ordinate and maintain the diary of the DIRECTOR including organizing of all appointments, meetings, travel arrangements.
� Monitor, respond to and re-direct General Inquiry emails as appropriate.
� Answer the main telephone line, monitor telephones and manage interruptions to support the effective time management of the team.
� Identify, anticipate and prepare information requirements of the DIRECTOR for meetings, appointments, presentations and follow up inward and outwards requests for information, outstanding reports, and correspondence.
� Liaise with and support team members business related travel arrangements
� Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings
� Schedule team meetings, prepare agenda and draft minutes
� Attend Board of Directors meetings, take minutes and be point of contact for Directors
� Maintain Organizational Calendar
� Assist with the coordination of specific projects e.g. Newsletters, events etc.
Education & Experience
� A Bachelors' in Administration or Equivalent
Skills
� Ability to prioritize administrative duties, organize and prioritize work for self and DIRECTOR in an environment with multiple and conflicting demands
� Capacity to balance the need to operate independently or work as part of a team, as tasks require.
� Ability to provide reliable administrative support to SSE team members and maintain a positive team spirit.
� Ability to communicate effectively both internally and externally and contribute to a positive team
� Well-developed writing skills with high attention to detail.
� Well-rounded inter-personal skill set. Good attention to detail and organizational skills with the capacity to build strong team relationships, work effectively in team environment, and initiate process
� Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
� Skills in Word, Excel, PowerPoint, Email and Internet software packages.
� Knowledge of salesforce preferred
Post Details
Job Title Open Position for PA of Director|Real Estate
Description The role is to provide high quality executive personal assistance and administrative support to the DIRECTOR and, as the Team Coordinator, to provide comprehensive administrative support to ensure the smooth operation of the business.
Duties and Responsibilities
� Support the DIRECTOR to manage workload and activities.
� Co-ordinate and maintain the diary of the DIRECTOR including organizing of all appointments, meetings, travel arrangements.
� Monitor, respond to and re-direct General Inquiry emails as appropriate.
� Answer the main telephone line, monitor telephones and manage interruptions to support the effective time management of the team.
� Identify, anticipate and prepare information requirements of the DIRECTOR for meetings, appointments, presentations and follow up inward and outwards requests for information, outstanding reports, and correspondence.
� Liaise with and support team members business related travel arrangements
� Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings
� Schedule team meetings, prepare agenda and draft minutes
� Attend Board of Directors meetings, take minutes and be point of contact for Directors
� Maintain Organizational Calendar
� Assist with the coordination of specific projects e.g. Newsletters, events etc.
Education & Experience
� A Bachelors' in Administration or Equivalent
Skills
� Ability to prioritize administrative duties, organize and prioritize work for self and DIRECTOR in an environment with multiple and conflicting demands
� Capacity to balance the need to operate independently or work as part of a team, as tasks require.
� Ability to provide reliable administrative support to SSE team members and maintain a positive team spirit.
� Ability to communicate effectively both internally and externally and contribute to a positive team
� Well-developed writing skills with high attention to detail.
� Well-rounded inter-personal skill set. Good attention to detail and organizational skills with the capacity to build strong team relationships, work effectively in team environment, and initiate process
� Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
� Skills in Word, Excel, PowerPoint, Email and Internet software packages.
� Knowledge of salesforce preferred
Number of Vacancies 1
Location Job Location -> UAE Dubai
    
Desired Candidate's Profile
Gender Female
Nationality Nationality -> No Preference
Candidate Current Location Job Location -> UAE Dubai
Work Experience 3-6 Years
Job Classification
Job Type Job Type -> Full-time
Industry Type Job Industry -> Real Estate
Job Function Job Functions -> Administrative Support
Employers Details
Company Dubai Realty
Contact Person Vandana S
Designation Director


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