Duties and Responsibilities
� Support the DIRECTOR to manage workload and activities.
� Co-ordinate and maintain the diary of the DIRECTOR including organizing of all appointments, meetings, travel arrangements.
� Monitor, respond to and re-direct General Inquiry emails as appropriate.
� Answer the main telephone line, monitor telephones and manage interruptions to support the effective time management of the team.
� Identify, anticipate and prepare information requirements of the DIRECTOR for meetings, appointments, presentations and follow up inward and outwards requests for information, outstanding reports, and correspondence.
� Liaise with and support team members business related travel arrangements
� Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings
� Schedule team meetings, prepare agenda and draft minutes
� Attend Board of Directors meetings, take minutes and be point of contact for Directors
� Maintain Organizational Calendar
� Assist with the coordination of specific projects e.g. Newsletters, events etc.
Education & Experience
� A Bachelors' in Administration or Equivalent
� Ability to prioritize administrative duties, organize and prioritize work for self and DIRECTOR in an environment with multiple and conflicting demands
� Capacity to balance the need to operate independently or work as part of a team, as tasks require.
� Ability to provide reliable administrative support to SSE team members and maintain a positive team spirit.
� Ability to communicate effectively both internally and externally and contribute to a positive team
� Well-developed writing skills with high attention to detail.
� Well-rounded inter-personal skill set. Good attention to detail and organizational skills with the capacity to build strong team relationships, work effectively in team environment, and initiate process
� Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
� Skills in Word, Excel, PowerPoint, Email and Internet software packages.
� Knowledge of salesforce preferred