Plan and organise MD/RDs work schedule to maximise their use of
time, allowing adequate time for meetings to ensure that their day runs
smoothly and they have achieved all they have planned to.
Ensuring regular communication between yourself and the MD/RD, so
that both of you are aware of movements/plans, ensuring that both of
you have accurate information and your manager arrives promptly for
Travel planning and booking accommodation as required.
Handle all phone calls and mail, screening as appropriate to ensure
MD/RDs time is used efficiently
Ensure that the production of typing, including Board Reports,
photocopying and faxing is accurately presented in a professional style
and is in line with company procedures
Preparation of Powerpoint presentations
Arrange meetings and seminars, ensuring as appropriate that
participants have all relevant papers in advance and ensuring
specifically that the Managing/Regional Director is well prepared for
Taking minutes at meetings, transcribe and present back to attendees
accurately and in the appropriate format
Ensure smooth running of Local Company Office administration and
servicing Divisional and Group requests as necessary.
Hold Administration Meetings
Organise Social Functions
Manage and maintain an effective filing system, ensuring that filing is
completed on a regular basis, so all files are kept up to date and can
easily be accessed by Managing/Divisional Director.